Hit enter to search or ESC to close

Do you know how much printing costs your business? It can be difficult to figure that out sometimes, and can require specialized software in some cases, but there are ways to get a good idea of the average cost per page.

When considering a new printer or MFP, keep in mind that there are 2 costs! One is the cost of the printer itself, and the other, more hidden cost, is that of toner and other parts you will need over the life of the printer. It’s important to take both into consideration in order to determine what the most appropriate device is for you and your business. It may surprise you to learn that a printer costing twice, or even three times as much may end up being the one saving you the most money in the long run! It all depends on the volume you print every month.

Lets take a look at a real-life example:

As you can see, the Konica Minolta bizhub 4702 printer is the one that costs you the least over a 3 year period, even though its price is higher than the other 2 models in the series. The savings are moderate at 1000 prints per month, but are significant at 2500 prints per month. The key to which printer is best is always the volume you print. Printer prices can be deceptively low. If you don’t take your print volume into account, you may end up paying significantly more over the life of the printer.

To compare apples to apples, always compare devices in the same category. Every manufacturer, Konica Minolta, Xerox, Canon, Lexmark, HP, Brother, and all the rest, have devices designed for each category, or approximate volume of printing. The bigger & faster the device, the more volume its designed for, the lower the cost of printing each page.

Need help calculating your print costs? Let us help you! We can put together solutions tailored for your business! You will need to know your approximate monthly print volume. If you’re not sure, a good way to estimate it is to look at how many reams (500 sheets) or cases (5000 sheets) of paper you use per month. Once you have that in mind, call or email us to get started!